[Reader-list] SCHEME OF BUILDING GRANTS, INCLUDING STUDIO THEATRE : Old Building & Equipment Scheme/ Film Screening & Discussion @ JNU, Delhi
rohitrellan at aol.in
rohitrellan at aol.in
Sun Jan 16 13:59:11 IST 2011
1. Scheme SCHEME OF BUILDING GRANTS, INCLUDING STUDIO THEATRES
2. Objective The objective of the Scheme is to support voluntary
cultural organizations and government-aided cultural organizations in
their efforts to create appropriately equipped training, rehearsal and
performance spaces for artistes.
3. Eligible Projects
3.1 Grants will be given to projects for creating cultural spaces,
which will include:
3.1.1 Conventional Cultural Spaces for Performing Arts:
a) Performance venues, like Auditoria, Open-air Theatres, Concert
Halls.
b) Rehearsal halls for Theatre/ Music/ Dance.
c) Training Centres/ Schools for Theatre/ Music/ Dance.
3.1.2 Flexible Spaces, i.e., Studio Theatres, etc.:
Non-proscenium rehearsal-cum-performance spaces, referred to as Studio
Theatre or Experimental Theatre, that are characterized by the
following special features:
a) A small theatre, with all the essential equipment for the
performance of live music, dance or theatre or combination of these
arts;
b) An unconventional space that cannot qualify as an auditorium in
the traditional sense; therefore, the stage or performance area is not
normally placed within a proscenium arch nor raised too high or
separated from the audience by a clearly demarcated division.
c) A seating arrangement for spectators that is totally flexible
and can be moved fluidly from one part of the space to another
depending on the artistic aim of a particular performance; therefore,
the seats/chairs must not be fixed in position.
d) A capacity that usually does not go over 100 to 200; therefore,
such a space is often called a “little theatre” or “intimate theatre”,
because it allows for close-up and intimate viewing by spectators.
e) One or two adjoining greenroom(s) / dressing room(s) /makeup
room(s) with toilet(s) for the performers, and a storage area;
therefore, the entire unit, though minimal, functions as a theatre in
every sense.
3.2 A project proposal to create an auditorium, a studio theatre or
other cultural space(s) may include an appropriate combination of any
of the following components :
a) New construction or purchase of a built-up space.
b) Renovation/ upgradation/ modernization/ extension/
alteration
of an existing building/ space/ facility.
c) Remodeling of the interiors of an existing built-up
space/cultural centre.
d) Provision of facilities like electricals, air conditioning,
acoustics, light and sound systems and other items of
equipment, such as musical instruments, costumes, audio/
video equipment, furniture and stage material that may be
required for a studio theatre, auditorium, rehearsal hall,
classroom etc.
4. Eligible Organizations 4.1 The scheme covers:
(i) All not-for-profit organizations that fulfill the following
criteria:-
a) The organization has a predominantly cultural profile, working
primarily for the promotion of arts and culture in fields such as
dance, drama, theatre, music, fine arts, indology and literature at
least for a period of three years.
b) The organization is registered as a society under the
Registration of Societies Act (XXI of 1860) or similar Acts, or as a
Trust or as a Not-for-Profit Company, at least for a period of three
years.
c) The organization is well established and known to be doing
meaningful work in the field of its activity and has gained a local,
regional or national identity.
d) Its charter is devoted to the preservation, propagation and
promotion of Indian arts and culture.
(ii) Government-sponsored bodies for promoting the performing arts.
(iii) University Departments or Centres dedicated to the performing
arts.
(iv) Colleges set up to promote the performing arts.
4.2 An organization that has been receiving salary grant for the last
3 years under the Ministry’s Scheme of “Financial Assistance to
Professional Groups and Individuals Engaged for Specified Performing
Arts Projects” will be deemed to have fulfilled all the above
conditions.
4.3 A Government-sponsored body, University Department/Centre or
College dedicated to the performing arts may also be automatically
eligible, provided its record over the preceding three years is
satisfactory.
4.4 Religious institutions, public libraries, museums, schools,
colleges or University Departments/Centres that are not specifically
dedicated for the performing arts and allied cultural activities,
departments or offices of the Central Government/ State Governments/
U.T. Administrations/ Local Bodies will not be eligible.
4.5 An organization that has availed of a grant for its building
project grant under the erstwhile Scheme of Building Grants to Cultural
Organizations or under this scheme will not be eligible for a second
grant under the Scheme before the completion of the project sanctioned
earlier, except where such second grant is sought for a Studio Theatre
(or Experimental Theatre) and the applicant organization has not
defaulted on the ongoing sanctioned project.
5. Nature and Extent of Assistance 5.1 All grants under the Scheme
will be of a non-recurring nature. Recurring expenditure, if any, will
be the responsibility of the grantee organization.
5.2 Maximum assistance under the scheme will be as under:
CITIES
TYPE OF PROJECT
LIMIT OF ASSISTANCE
· Bangalore
· Chennai
· Delhi
· Hyderabad
· Kolkata
· Mumbai
Projects involving new construction or purchase of built up space
All other projects
Rs. 50 lakhs
Rs. 25 lakhs
All non-Metro cities, towns or places
All projects
Rs. 25 lakhs
5.3 Assistance under the scheme to an organization will be restricted
to a maximum of 60% of the approved estimated project cost, subject to
the ceilings given above. The balance of the approved estimated project
cost is to be incurred by the organization as its ‘matching share’.
ILLUSTRATIONS:-
FOR PROJECTS INVOLVING NEW CONSTRUCTION/ PURCHASE OF BUILT UP SPACE IN
METRO CITIES
CASE: 1
If the approved cost of the project is Rs. 100 lakhs, the maximum grant
which may be sanctioned would be Rs. 50 lakhs, the matching share of
the grantee organization being Rs. 50 lakhs.
CASE: 2
If the approved cost of the project is Rs. 70 lakhs, the maximum grant
which may be sanctioned would be Rs. 42 lakhs, the matching share of
the grantee organization being Rs. 28 lakhs.
FOR PROJECTS INVOLVING NEW CONSTRUCTION/ PURCHASE OF BUILT UP SPACE IN
NON-METRO CITIES AND ALL PROJECTS UNDER 3.2 (b, c and d)
CASE: 3
If the approved cost of the project is Rs. 60 lakhs, the maximum grant
which may be sanctioned would be Rs. 25 lakhs, the matching share of
the grantee organization being Rs.35 lakhs.
CASE: 4
If the approved cost of the project is Rs. 40 lakhs, the maximum grant
which may be sanctioned would be Rs. 24 lakhs, the matching share of
the grantee organization being Rs.16 lakhs.
5.4 Cost of the land (actual consideration paid by the recipient
organization and not market value) and development charges borne by the
organization shall be accounted as matching share.
5.5 Expenditure already incurred by the organization on construction/
purchase/ development of land & building and purchase of fixtures and
fittings within a period of one year from the date of application,
shall also be accounted as matching share. The organization will
submit accounts of expenditure incurred in this regard duly certified
by Chartered Accountant.
5.6. In case the cost of the project is enhanced subsequently, the
liability of the Government of India will be restricted to the original
sanctioned amount, and all the extra expenditure will be met by the
grantee organization from its own resources.
5.7 Once the project proposal has been considered and approved for a
certain amount, no subsequent requests for review and enhancement of
project cost will usually be entertained.
5.8 The validity of sanction of financial assistance will be 3 years
from the date of release of the 1st instalment and all projects must be
completed within this 3-year period.
6. Application Procedure 6.1 Ministry of Culture will notify the
scheme through their website (www.indiaculture.nic.in).
6.2 A brief advertisement to publicize the scheme will be brought out
at least once a year by Ministry of Culture.
6.3. Applications in the prescribed proforma would have to be submitted
to Ministry of Culture, Shastri Bhawan, New Delhi, unless some other
organization or agency is nominated and authorized by it to receive the
same and/or execute the scheme on its behalf.
6.4 All documents mentioned under Clause 7 below must accompany the
application. Applications received without any of these mandatory
documents will not be taken up for consideration and returned to the
sender.
7. Documents to be attached The application should be accompanied by
the following documents:
7.1 Project Report/Proposal which will include–
(a) Organization’s profile containing a description of the
organization, its strengths, achievements and year-wise details of its
activities over the last 3 years.
(b) Description of the project/proposal including its
rationale/ justification.
(c) Summary of the cost estimates (building/ equipments/
facilities).
(d) Sources of finance/funds.
(e) Time schedule for completion of project, and
(f) Post completion- how the organization will manage the
operation & maintenance of the facility created through the project and
meet the recurring maintenance/ operational costs.
7.2 Copy of the Certificate of Registration under the Societies
Registration Act, 1860 or other relevant Acts.
7.3 Copy of the Memorandum of Association (or Trust Deed) of the
organization including Rules & Regulations, if any.
7.4 List of present members of the Board of Management/ Office
Bearers/Trustees with name & address of each member.
7.5 Copies of Annual Accounts for the last 3 financial years (duly
certified / audited by a Chartered Accountant or Government Auditor).
7.6 Copy of the title deed (registered conveyance deed, gift deed,
lease deed, etc.), showing
(a) Ownership of the land/building for the project in the
name of the applicant organization and confirming that the property can
be used for commercial, institutional or educational purpose. In the
case of a proposal to purchase built up space, copy of Allotment
letter/Agreement to Sale be submitted.
(b) Cost of land/building. In case the cost of land/
building is not indicated in the title deed, relevant documents in
support of cost be submitted.
7.7 Copy of Building / Development Plans duly approved by the
appropriate civic body/ local authority (Municipality, Panchayat,
Development Authority, Improvement Trust etc.).In case of proposal to
purchase built up space, copy of the layout plan and completion
certificate duly approved/issued by competent civic body/local
authority to be submitted.
7.8 Cost estimates (Building/ Equipments), duly approved by a
registered Architect who will also certify that:
a) The quantities are in conformity with the structural
requirements of the project.
b) The rates are in conformity with the prevailing market rates,
and
c) The cost estimates are reasonable.
7.9 Documentary evidence in support of the claim that the
organization has secured or made arrangements to secure its matching
share e.g. a bank statement, certificate of expenditure already
incurred on the project (with break-up, duly certified by Chartered
Accountant), loan sanction letter, letter of the State Government /
Union Territory Administration/ Local Body etc. sanctioning funds for
the project.
7.10 Resolution (in the prescribed format) of the Board of
Management/ Executive Board/ Governing Body of the organization
authorizing a person to sign the application for grant, bond etc. on
behalf of the organization.
7.11 A Bond (in the prescribed format) for the assistance sought, on a
stamp paper of prescribed denomination.
7.12 A Bank Authorization letter (in the prescribed format) showing
ECS details of the Bank Account of the organization.
Notes
I. The applicant organizations are free to attach any
other document they may wish to submit in support of their proposal
(e.g. certificate or recommendation letters from a national or state
level Government body or Akademi, annual reports, press clippings/
reviews, award letters, affiliation letters etc.).
II. Wherever the documents are in a regional language, an
English or Hindi version must also be made available
III. Wherever copies of certain documents are being
submitted, the same should be duly attested by a Gazetted Officer or
Notary Public.
IV. For proposals from Government-sponsored bodies,
University Departments or Centres and Colleges that are dedicated to
the Performing Arts, out of the documents specified at point nos. 7.2
to 7.10 above, only such documents as are relevant to the applicant
organization will need to be provided.
8. Evaluation procedure 8.1 All applications received by the Ministry
of Culture will be scrutinized for completeness as per the above
requirements by the Performing Arts Division of the Ministry of
Culture. Applications which are incomplete (without requisite documents
provided under clause no.7 above) will not be processed further for
evaluation by the Expert Committee.
8.2 Before evaluation by the Expert Committee, wherever the Committee
so desires, the applications may also be subjected to a
pre-verification check with the assistance of any organization under
the Ministry of Culture or a group of experts or an agency appointed
for the purpose. Alternatively, the proposal may be subjected to a
pre-appraisal by a Peer Group the Ministry may constitute in particular
cases or as a standing arrangement. The purpose of this
pre-verification or pre-appraisal will be to make a local assessment of
the standing and the capabilities of the applicant organization and
worthiness of the project.
8.3 Applications complete in all respects will be taken up in batches
for consideration by the Expert Committee, which will be appointed by
the Ministry of Culture and will meet from time to time during the
year, depending on the number of applications received for the grant.
8.4 The Expert Committee will evaluate each project proposal on its
merit, with specific reference to the following :
a) Whether the applicant organization is well established in the
field and has got an identity of its own.
b) Whether the proposal is well-conceived
c) Whether the cost estimates are reasonable; and
d) Whether the organization has capacity or has made arrangements to
bring in their matching share to complete the project. (Where the
applicant organization has already spent full amount of the matching
share, this requirement will be deemed to have been fulfilled).
8.5 The Expert Committee will include artistes, representing different
fields of performing arts and culture, and may also include an
Architect, a Civil Engineer and a Technical Expert in light/sound/stage
craft, as also concerned officials of Ministry of Culture.
9. Sanction and Release of Grant 9.1 On approval of the project
proposal, the Ministry will communicate the decision to the
organization, indicating the approved total cost of the project, the
quantum of assistance sanctioned, the quantum of matching share of the
organization and other terms and conditions for release of the
sanctioned amount of assistance.
9.2 The sanction letter will also specify the building/ equipments for
which the assistance has been sanctioned.
9.3 The sanctioned amount of assistance will be released in instalments
in the following manner.
9.3.1 First Instalment:
The first instalment equal to 40% of the sanctioned assistance
will be released on approval of the project proposal/sanction by the
Ministry without any further correspondence.
9.3.2 Second Instalment:
The second instalment equal to 30% of the sanctioned grant will be
released on submission of:
(a) Physical and financial progress report on the project from a
registered Architect, giving details of the work already carried out/
completed, along with the photographs of site.
(b) A certificate from registered Architect to the effect that:
The project has been completed/ is in progress as per the approved plan;
That there has been no violation of the local laws or the approved plan
of construction/development;
The work done is of satisfactory quality; and indicating
Valuation of the cost of the work done and the further amount required
to complete the project.
(c) The audited statement of accounts of the project, duly signed by
a Chartered Accountant.
(d) A Utilization Certificate from Chartered Accountant, certifying
that the first instalment of assistance has been fully utilized for the
project.
(e) A certificate from Chartered Accountant certifying that the
organization has spent 40% of its matching share.
9.3.3 Final Instalment:
The final instalment equal to 30% of the sanctioned grant will be
released after:
(1) The grantee organization has submitted the following documents:
a) Physical and financial progress report on the project from a
registered Architect, giving details of the work already carried out/
completed, along with the photographs of site.
b) A certificate from registered Architect to the effect that:
· The project has been completed/ is in progress as
per the approved plan;
· That there has been no violation of the local laws
or the approved plan of construction/development;
· The work done is of satisfactory quality; and
indicating
· Valuation of the cost of the work done and the
further amount required to complete the project.
c) The audited statement of accounts of the project, duly signed
by a Chartered Accountant.
d) A Utilization Certificate from Chartered Accountant, certifying
that the second instalment of assistance has been fully utilized for
the project.
e) A certificate from Chartered Accountant certifying that the
organization has spent 70% of its matching share.
(2) The Ministry of Culture has got the project physically inspected
through its representative(s). Depending on the nature and the size of
the project, the Ministry may for such field verification, depute an
official from the Ministry and/ or any of its organizations or a team
of officials and/ or experts drawn from various offices/disciplines, or
it may engage a third party to carry out the inspection.
Note
If the final requirement of funds arrived at, falls short of the
approved project cost or the amount of matching share spent by the
organization is less than 40% of the approved project cost, the amount
of the last instalment of the grant will be reduced correspondingly.
10. Conditions of Grant
10.1 Separate accounts shall be maintained in respect of the grants
released by the Government of India.
10.2 The accounts and the site of the project shall be open for
inspection
by the representatives of the Ministry of Culture at any time for
verification.
10.3 If the project is not completed within a period of three years
from
the date of release of the 1st instalment, no further grant
shall be
released to the organization and the claim will become time
barred.
10.4 The accounts of the organization will be open to audit at any time
by the Comptroller and Auditor General of India or his nominees at his
discretion.
10.5 Within six months of the close of the financial year of the
release of grant or any instalment thereof, the grantee shall submit to
the Government of India a Statement of Accounts audited and certified
by a Chartered Accountant setting out the expenditure incurred on the
approved project and a Utilization Certificate indicating the
utilization of the Government of India grant in the preceding year. If
the utilization certificate is not submitted within the said period,
the grantee may be asked to refund immediately the whole amount of the
grant received together with interest thereon at the prevailing
borrowing rate of the Government of India unless specially exempted by
the Government of India.
10.6 For closure of the case the applicant shall submit the following
documents within 6 months of the close of the financial year in which
the final instalment is released:
a) In cases of projects involving new construction, copy of the
intimation of completion of the building sent to the appropriate civic
authority or the Completion certificate issued by it; and in cases of
projects involving purchase of ready built space, copy of the receipts
of all the payments made to the builder/ seller, possession letter, and
the registration/ ownership deed.
b) Project completion report from the architect.
c) Certificate from the Chartered Accountant that the organization
has spent full amount of its matching share.
10.7 A register of the permanent and semi-permanent assets acquired
wholly or mainly out of the Government of India grant should be
maintained in prescribed form (FORM GFR-19). Every year, a copy of this
register should be furnished to the Ministry of Culture by the grantee.
10.8 The grantee shall execute a bond in prescribed form with two
sureties, in favor of the President of India, providing therein that he
will abide by the conditions of the grant. In the event of his failing
to comply with the conditions of the grant or committing a breach of
the bond, the grantee and the sureties shall individually or jointly
refund to the President of India the entire amount of the grant,
together with interest thereon at the prevailing borrowing rate of the
Government of India.
10.9 The first lien on the buildings and other assets acquired with
Central assistance will vest in the President of India and neither the
building nor the equipment shall be leased or mortgaged to other
parties without the prior approval of the Government of India.
Provided, however, that the lease of the studio theatre or other
facilities, so acquired, to other parties for temporary use shall be
excluded from this rule.
10.10 If at any stage the Government is not satisfied about the proper
utilization of the Government grant, or of the facilities created out
of it, the Government may ask for the refund of the entire amount of
the grant together with interest thereon at the prevailing lending
rates of the Government of India.
10.11 The grantee organization will acknowledge the financial support
of the Government of India, Ministry of Culture by appropriately
displaying the name of the Ministry at the studio theatre/ cultural
space developed with assistance under the Scheme.
10.12 The grantee organization will be solely responsible for any
violation of the laws governing construction of buildings or the use of
land and buildings as may be applicable in the local area.
10.13 Such other conditions as may be imposed by the Government of
India from time to time.
11.Miscellaneous
The cases sanctioned under the erstwhile Scheme of Building Grants to
Cultural Organizations will not be usually reopened nor will the
sanctioned amount be usually enhanced under the provisions of this
scheme, but the instalments pending for disbursement in such cases of
building grant may, at the request of the grantee organization, be
released by following the procedure and the documentary requirements
contemplated in this scheme for the release of different instalments.
However, in cases where no instalments have been released, the grantee
organization may request for cancellation of the earlier sanction and
fresh consideration of its project under this scheme. In past cases
where the sanctioned grant has not been released in full and the
project is lying incomplete and the grantee organization seeks a review
of its case and enhancement of the sanctioned grant under this scheme,
a view will be taken on a case to case basis.
DOWNLOAD FORM : http://indiaculture.nic.in/indiaculture/PDF/STF.pdf
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Women Studies Programme
School of Social Sciences
invites you to a film screening and discussion
Anek Ramayan
directed by
Shikha Sen
Date: 18th January ’11
Time: 3.00 p.m.
Venue: Committee Room (002), SSS-II, JNU
About the film: This film is based on a play performance, called Anek
Ramayan, which tried to interweave some of the different tellings of
the epic in an effort to create an attitude that does not insist on the
rightness of a single viewpoint.
Shikha Sen after completing her MA in History from JNU, in 1982, did
her MA from MCRC, Jamia Milia Islamia in 1988. She has edited films
that are political critiques, personal reflection, travelogues and
biography, dealing with issues of gender, child rights, religious
intolerance and the environment
ALL ARE WELCOME
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